Carr Workplaces
How Does Mail Forwarding and Mail Handling Work with a Virtual Business Address?

One workplace trend that has increased in popularity post-pandemic is the virtual business address. The virtual business address – or virtual mailbox – has become one of the most effective remote work assets a growing business can utilize.

A virtual business address provides you with a prestigious address for your company  that will set a professional tone with your clients, funders, and partners. A virtual mailbox with Carr Workplaces also may include virtual administrative support for your hybrid and remote work teams.

But what is a virtual business address, and how does having a personal work address benefit your organization? Read on to find out!

What Is a Virtual Business Address?

Many smaller companies, solo professionals, and entrepreneurs moved their business HQs to living rooms, bedrooms, and kitchens in the initial days of the pandemic. Since then, the use of virtual business addresses by companies big and small has increased substantially — and it’s easy to see why.

A virtual office space – also known as a virtual mailbox or business address – offers professionals with a physical street address to use for business within large and small markets alike across the country. A virtual business address is ideal for those seeking to use Washington, D.C.’s Pennsylvania Avenue or Chicago’s famed AON Center as their mailing address – rather than their kitchen table.

A virtual mailbox also gives companies and their team members the ability to work flexibly and remotely – while maintaining a business presence at said address.

Not only is a virtual business address convenient but it also instantly enhances business image and credibility when creating collateral or interacting with clients. Luxury office spaces are based out of Class A Buildings for a reason.

Unlike a PO box, a virtual address for a business provides direct access to mail as teams of trained administrative professionals can scan mail to be accessed online or forwarded directly to be opened in person.

These administrative teams can act as a buffer to sort out any spam and alert companies of important mail that has been received, essentially serving as an entirely virtual and online mailbox.

How Does a Virtual Office Space Work?

Here are the steps needed to receive your mail with a virtual business address:

1. Choose any nationwide Carr Workplaces location as your prestigious work address.
2. Have mail delivered to your new business address.
3. Administrative professionals at your work address will receive and sort your mail.
4. Choose the most convenient way to receive your mail for you: in-person pick-up, mail scanning over the cloud, or mail forwarding – you can also have checks directly deposited by Carr Workplaces team members.

That’s it! Setting up your virtual mailbox is an efficient and professional way to receive your mail. Your personal privacy will be protected, as the days of having to use your personal address to send and receive business collateral are over.

Additionally, a professional administrative support team will handle all client drop offs for you. Whether you’re expecting a payment or other pertinent documentation, we’ll receive it on your behalf and ensure it gets to you quickly, along with the rest of your mail.

Virtual office spaces also offer companies big and small significant cost savings. The cost of a virtual business address is much lower than the cost of renting physical office space, especially traditional office space.

Virtual office space contracts are flexible and may be for the short-term or long-term, which means you’re not stuck in long-term contracts paying for space that you don’t need. As your business scales, you can add additional virtual business addresses as your team grows.

This flexibility and scalability is invaluable for growing businesses, as you can keep your operating expenses as low as possible as your business scales.

How Does Mail Forwarding and Mail Handling Work with a Virtual Business Address?  

While PO boxes have long-since offered a personal way to manage mail, virtual mailboxes with mail handling and mail forwarding services have become a simple, more professional alternative to receive all business collateral. Mail handling and mail forwarding at any Carr Workplaces nationwide gives you a secure and Noteworthy Business Address to receive mail and packages, right in the heart of your preferred city.

How a Virtual Business Address Plan Works: 

• Select your city of choice from any Carr Workplaces location around the country.
• Get mail sent directly to your selected city.
• Let our administrative professionals receive and scan your mail for you.

Virtual Office Space Mail Options:

• In-Person Pick-Up: Swing by your home Carr Workplaces center to get your mail directly.
• Mail Scanning: If you want a mailing address in a specific city but don’t live in the area, administrative team members at your selected office can scan it and virtually send it your way.
• Mail Forwarding: Have mail sent to your selected business address and shipped directly from the office space to you.
• Direct Deposit: Have the Carr Workplaces team deposit checks directly to your account.

No matter your preference, our professionally trained Administrative Team Members will receive your mail, sort it, and then ensure that it ends up in the correct hands – whether it be you or to one of your clients.

Are There Any Additional Benefits to a Virtual Business Address?

Virtual office space also comes with on-demand access to physical office space – such as Private Day Offices and Meeting Rooms – ideal for growing companies who require a bolstered virtual presence but who also have an occasional need for in-person Office Space.

What if I Need a Larger Combination of Virtual Office Products?

As business needs evolve, workspace providers including Carr Workplaces are also pivoting to shape virtual office product offerings to meet emerging demand.

If you need more than a virtual business address for your team, consider a combination of multiple virtual office products – such as a virtual business address and Business Phone Service – in either an à la carte style or a total combination in the form of a new product.

Looking for a more robust combination of virtual and in-person workspace options? Consider Carr Workplaces Virtual Office Complete, which offers the benefits of every virtual office product offering for one competitive, all-inclusive price.

Can I Get a Virtual Mailbox Near Me?

While your virtual mailbox is an exclusively online mailbox, you still might want a virtual business address near you.

Before you Google search, “virtual mailbox near me,” first consider virtual business addresses at Class A office spaces in major cities near you.

Carr Workplaces has virtual work addresses available in Boston, Chicago, DC, Northern Virginia, Maryland, Fort Lauderdale, Los Angeles, New York City, San Francisco, Orange County, and Indiana.

To learn more about how a Carr Workplaces Virtual Business Address can benefit your business, call us at (866) 983-5814.